Writing a thank-you email to the hiring manager after your job interview is one of the most crucial steps in the interview process. Not only does it leave a good impression, but it can also raise your chances of landing your next job. Many recruiters disregard candidates who don’t send a letter afterwards. So, sending this is polite, but more importantly, it lets them know that you’re serious about the position and that you respect their time and consideration.
How to Write a Thank You Email After a Job Interview
Let’s explore how to write the best thank-you letter after an interview. This is your opportunity to thank the interviewer for their time and restate why you’re an excellent candidate for the position.
Your letter should be brief – 200 words or less – and concise, and have the following elements:
- Email Subject
- Greeting
- Body of the email
- Signature
We will cover each element in detail.
The Email Subject
The email’s subject should be short and sweet. There is no need to add any fluff to this. Here are some examples you can choose from.
- Thank you – [job title] Interview
- Thank you for your time, [interviewer’s name]
- Following up after [position] interview
- [Position] interview follow-up
This will catch the recipient’s eye and prevent your email from being sent to the spam folder.
The Greeting
The first part of sending any letter is the greeting. It is essential to address the interviewer by name. This gives the email a personalized feeling and shows that you pay attention to detail. Some examples include:
- Dear Mr. (first name)
- Hi (first name)
- Hi Mr. (last name)
- Hello (first name)
The Email Body
The first sentence of your letter should include a thank you. Don’t beat around the bush here; get right to the point. Here are some examples.
- Thank you so much for your time today to discuss the [job name] position.
- Thank you for taking the time to meet with me on [date] to discuss the [jobname] position.
- I wanted to write and thank you for taking the time to interview me for this opportunity.
- It was such a pleasure to meet you today to discuss the [job name] position. Thank you so much for your time and consideration.
After that, recap some specific details you discussed during the interview. This should be 1-2 sentences. This is another opportunity to personalize your letter. This is critical, so don’t skip this part. This will ensure the interviewer that you wrote this specifically for them and didn’t use a generic template.
Lastly, reiterate why you’re an excellent candidate for the position. Remind them of your experience and skills, and although you may be repeating what you said in the interview, it will remind them why you are the right fit for the job. Furthermore, mention your interest in and enthusiasm for the job or the company’s values. Here are two examples.
Sample Thank You Email After a Job Interview
When to Send a Thank-You Email After an Interview
The best time to send a thank-you email is within 24 hours after the job interview. Send the email during regular working hours, sometime between 9:00 a.m. and 5:00 p.m.
If your interview takes place in a different time zone from yours, send the email during the recipient’s regular working hours.
If your interview takes place on a Friday afternoon, you can send the letter shortly after the interview or wait until Monday morning to follow up.
Thank You Email Do’s
- Use a professional email address that includes your first name and last name.
- Send the thank you email within 24 hours after the job interview.
- Send the thank you email during working hours.
- Use an appropriate subject line.
- Use a formal tone.
- Start by thanking the recruiter for their time.
- Personalize the thank-you email according to your conversation during the interview.
- Keep it short. 200 words or fewer.
- Check for spelling or grammatical mistakes.
Thank You Email Don’ts
- Use an unprofessional email address such as hotwheels008@gmail.com.
- Send the thank you email at odd hours.
- Not including an appropriate subject.
- Using a casual or informal tone.
- Not customizing the body of the email.
- Be overly friendly/casual.
- Be very generic.
- Write an exceedingly long email.
- Having spelling or grammatical mistakes.
- Send the email to multiple recipients.
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3 Responses
thanks so much team i believe with these insights i can ably count on my blessings for the upcoming meet with the interviewer.
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